Commercial & Business Support
Commercial & Business Support
Job Type
Permanent
Location
Oxfordshire
Salary/Rate
£9.37 - £11.98 per hour
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We are recruiting for a temporary administrator with an enhanced DBS certificate to work on behalf of our client with the following duties;

 

Office and team support

  1. Act as a first point of contact for the service, including general enquiries and reception; answer enquiries including some of a complex nature; redirect more complex enquiries appropriately
  2. Process and respond promptly to incoming communications (post, telephone, fax, email, face to face), accurate message taking, copying and distributing information as necessary
  3. Produce a range of documents including letters/emails and presentations to a good standard by the required deadline
  4. Collect, process and input data into the information management/ filing systems and databases (e.g. Framework-I, One, Swift, SAP) ensuring accuracy, confidentiality and security of data and compliance with statutory requirements.
  5. Co-ordinate diary management to ensure information is accurate and up to date at all times.
  6. Organise and minute meetings for individuals or groups ensuring that appointments are realistically planned with regard to timing and venue; venue, catering and resources are booked appropriately; and preparing materials to support the event
  7. Maintain record-keeping systems for recording and monitoring service processes and provide regular summary reports to Operational Staff and Managers to ensure that relevant updates and reviews take place in a timely fashion
  8. Develop and maintain up to date information about the service including on the intranet, internet, stationery and internal and external publications
  9. Undertake general clerical and administrative tasks to support the service as required (e.g. post processes, photocopying, scanning)

 

Financial support

  1. Process financial tasks within the team including e-procurement, receipting of goods
  2. Research and provide budgetary and statistical information using available systems
  3. Administer grants, payments and transactions (e.g. employee claim forms, travel warrants)

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