Abingdon:
01235 535858
Bicester:
01869 321322
Oxford:
01865 790100
Witney:
01993 709988
Aylesbury:
01296 381893

The people's choice for choosing people

Facilities Manager

  • Salary:£33,000 to £35,000 per Annum
  • Duration:Permanent
  • Job Reference:PAT1803212

Our client based in central Oxford is seeking to appoint an enthusiastic and motivated Property and Environment Manager.

Job Purpose

  • Provide a Technical Lead and Advice for property and environment Managers – ensuring a consistent approach service delivery and reporting.
  • Manage the educational facility taking a lead responsibility for the operation and development of the site and facilities – leading and liaising with all stakeholders to ensure that the environment is safe, stimulating, and compliant, and meets users’ requirements.
  • Deliver a fully serviced and supported environment which optimises internal and external supply chains to meet agreed service standards.
  • Champion, support, advise and enforce operating policy and best practice standards of use and occupation with all the facilities users.
  • Manage and lead a local Property and Environment team in the delivery of customer focused, efficient, and statutorily compliant FM service delivery to internal and external clients
  • Act as a senior person with oversight and responsibility for daily operational activity of the educational facility

Main Duties and Responsibilities

  • Provide a Technical Lead and Advice for all property and environment managers – ensuring a consistent approach to service delivery and reporting.
  • Become the lead for all reports and policies.
  • Build effective and productive links with all stakeholders. Lead involvement of faculty and group services teams in the smooth operation of the company and its events.
  • Represent the company on stakeholder interest groups.
  • Contribute to timetabling and ensure effective and efficient use is made of the facility.
  • Create and enforce a safe, stimulating and business-like environment for all at the facility.
  • Lead operational planning, quality systems and processes to inform budgeting, and to respond to data-requests.
  • Ensure professional standards are high and maintained across the site.
  • Lead and manage a team of Site Standards and Maintenance Officers and administrator, developing shift patterns and administering workloads, ensuring a timely

and customer focused response to completing repairs, requests for assistance, responding to security issues and manage duty manager cover locally.

  • Manage contracts for repair and maintenance works and small capital and improvement projects, on time, in budget, and in line with the facilities statutory guidelines.
  • Monitor and manage a delegated budget.
  • Undertake other relevant delegated responsibilities consistent with your role.
  • Manage local delivery of outsourced FM contracts and services.
  • Implement arrangements for the regulation, control and monitoring of on-site parking for your area and organise security ID badges (as appropriate) CCTV and

security protocol.

  • Promote and coordinate operations to optimise space efficiency, maintenance costs, and third party income.
  • Comprehensively manage all the sites facilities management activity including catering, cleaning, energy, transport, health and safety, mechanical and electrical

services, move management and statutory compliance.

  • Lead the planning, procurement and implementation of repairs, maintenance and site projects. Providing the lead coordination role for multi-disciplinary planned

maintenance, servicing and project implementation (from inception to completion).

  • Develop good working relationships and interaction with colleagues to ensure service standards are achieved, taking responsibility to ensure that activities and events are successfully coordinated and delivered.
  • Coach team to achieve individual and team performance.
  • Manage self and team development required to deliver a high standard/customer focused service.

Compliance and quality management

  • Achievement of quality and financial targets.
  • User satisfaction with the facilities environments and learning experience.
  • Planning and delivery of the sites operational targets, Faculty and Group Service requirements.
  • Advising on and ensuring statutory and legislative compliance (Facilities Management).
  • Management, monitoring and delivery of Group service standards.

Other responsibilities

  • To always work and act in accordance with the group’s Vision, Values and Strategic Plan
  • To demonstrate professional behaviour and appearance at all times
  • To be responsible for ensuring that the activities under your control are conducted in accordance with the safeguarding and health and safety requirements of the companies policies and procedures
  • To safeguard the welfare of children, young persons and other vulnerable people for whom you come into contact with in the workplace
  • To be accountable for own safety and that of colleagues/ visitors to the workplace
  • To work in a flexible manner and be willing to undertake other duties as reasonably requested

QUALIFICATIONS & SKILLS

  • Highly literate and numerate
  • Strong personal organisation skills
  • Accurate and attentive to detail
  • Effective at forming relationships and productive partnerships
  • Credible with teams and possesses the gravitas needed for partnership building
  • Significant experience of delivering successful Facilities Management and Project Management in a complex customer focused environment.
  • Member of BIFM or equivalent professional body
  • A relevant and up to date Health & Safety qualification or proven relevant experience
  • Experience of managing FM and PM in the education sector (desirable)
  • Achievement focus
  • Analysis and decision making skills
  • Business perspective
  • Change, creativity and inspiration
  • Influencing
  • Leadership
  • Planning and organising
  • Teamwork
  • Good project management skills
  • Good influencer and negotiator, aligning different teams to share a common aim or purpose
To register your interest in this position, call us on 01235 535858 or use the form below.

Register your interest in this position

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